Remote Online Notary Overview

There are several reasons to conduct a Remote Online Notary. It could be the convenience of having your documents notarized in the comfort of your home or business. Perhaps you are off Island and prefer to use an experienced local notary, or it could be after hours and you need a quick notarization. Regardless of the reason, an experienced notary will walk you through the stress-free experience.

You can have your documents notarized from anywhere you are, as long as the notary is physically in the State and County where they are commissioned.  In order to conduct a seamless notary, it is important to have a desktop, high-speed internet connection using Chrome or Firefox, web cam and microphone. The session will be recorded and securely stored for up to 10 years.

To get started, call or text me to set up an appointment date and time. Then email me the documents that need to be notarized in a PDF form. If you are having loan documents notarized, please have the Mortgage and Deed in a separate PDF so they can be properly recorded with the Bureau of Conveyance.  When it’s time for the session to begin you’ll receive an email to start the Remote Online Notary.

For detailed step-by-step instructions, please refer to my Remote Online Notary Guidance information page and don’t hesitate to reach out to me with any questions.

Step by Step RON Guidance

Step by Step Guidance 3M Notary RON Service

September 18, 2022

Welcome to your Remote Online Notary (RON) session! With new technology, it is easier than ever to have your important documents signed and notarized from the comfort of your home.  However, it can be easy to get overwhelmed with this new system. So, to make the process simpler, see the step-by-step guide below to help you navigate this system.  

Before we begin, the first thing I recommend is going to www.AnnualCreditReport.com. This is a FREE website you can visit each year to review your full credit reports through Equifax, Experian and Trans Union. I highly recommend this because once you begin your RON session, you’ll be asked a series of questions drawn from the historical data in your credit report, such as previous places you have resided. You are required to successfully answer these questions to proceed with your document notarization.  

Step 1. Once I create a session, you will receive and email with a link to join the Remote Online Notary session. In the email, there will be a PIN, please note the PIN code and click on the Continue button to join the session.  

Step 2. There, you will need to enter your PIN and click on submit. Please note, If there is more than one signer, each of you will take turns going through this process.  The first signer will follow steps 3-6 below and once completed, the next signer will be able to enter their PIN code and complete those steps and so on for each signer. 

Step 3. The next screen will ask you for your name, address, date of birth and phone number. The last 4 of your SSN is optional. Then click on submit in the bottom right of your screen. 

Step 4. This is where the credit report comes in handy. You’ll have 2 minutes to answer 5 knowledge-based questions. You will not be able to proceed unless at least 4 questions are answered correctly. If you do not pass, you’ll have one more attempt to answer a set of new and/or repeat questions. If you fail again, you’ll have to wait 24 hours or contact a different notary to conduct your RON. 

Step 5. Once you pass, the next screen will ask for your credentials (a government issue, unexpired, picture ID). This can be a driver’s license, State ID card or passport.  Once you select the ID you will use to identify yourself, scroll down to either upload a file of your ID, take a picture, or use your mobile device to upload your identification. If a second form of ID is required, the next screen will ask for that.  

Step 6. The next screen will ask if there is another participant. If there is, please have the next signer enter their PIN code and start the process using the same instructions. Once you and all signers have gone through the process, select “Ready”. 

Step 7. I will then start the session and you will see “Join Your Session Now”. Please click on that to begin the audio / visual recording with me.  

Step 8. You will not be able to see any documents until I check the unlock tab on my screen. This might take me a minute to get everything in order and you will see a spinning wheel and the words “Notary Editing”. Once I’ve properly prepared the documents, your screen will unlock and you’ll be able to see the documents that need notarization.  

Step 9. The first thing I will do is assign an active signer. You’ll see your name and be asked to enter your PIN. Afterwards, you will see your signature line, which will be highlighted. Double click on that and you will be prompted to create a signature. That signature will be used throughout the session. You will only need to double click the signature box to apply the signature you created for the remainder of the signing appointment. Same goes for initials if needed on the document. Also, be sure to double click on any other highlighted areas for dates or text boxes. Once the active signer finishes, then any secondary signer(s) will be activated and go through the same process.  

Step 10. Once everything is done and I have completed the session, you will be taken to a screen where you can download the fully executed and notarized document. You will also be sent an email with a link you can use to download the document in the future.  

Please let me know if you have any questions or concerns before or after the session. I look forward to assisting you with this convenient new RON process!